എസ്.എം.സി ഘടന

PART II – SCHOOL MANAGEMENT COMMITTEE

Composition and function of the School Management

Committee (1) A School Management Committee (hereinafter in this rule

referred to as the Committee) shall be constituted in every school, other than an

unaided school, within six months of the appointed date, and reconstituted

every two years.

Provided that in cases where the child of a member has left or completed

his/her studies in that school, such member shall be replaced by a parent

selected at random from among the parents or guardians of the children of that

category, for the remaining term of the Committee.

Provided further that, except the ex-officio member convenor/joint

convenor and the ward member of the local authority, no person shall serve as

a member of the Committee for more than two terms.

(2) The total membership in the Committee in the schools having student

strength below seven hundred and fifty shall not exceed sixteen excluding the

member convenor and the joint convenor where applicable. In the case of aided

schools referred to under sub-clause (ii)of clause (n) of section 2, the school

Manager or his nominee shall be one of the members and the total number of

members in the Committee of such school shall not exceed seventeen. The

quorum shall be nine. Where the student strength exceeds seven hundred and

fifty, the membership shall be raised to twenty excluding the member convenor

and the joint convenor where applicable. The quorum in such cases shall be

eleven.

(3) Seventy-five percent of the strength of the Committee shall be from amongst

parents or guardians of children. Representatives of the Mother PTA, parents of

SC/ST students, and parents of other disadvantaged group, weaker section and

parents of children with special needs, shall be included.

(4) The remaining twenty- five percent of the strength of the Committee shall be

from amongst the following persons, namely:-

(a) the ward/ division member of the local authority of the locality in which

the school is situated;

(b) one teacher from the school to be decided by the teachers of the

school;

(c) one member from amongst local educationists to be decided by the

parents.

(d) the school leader

(e) School Manager or his nominee in the case of aided schools.

Fifty percent of the members shall be women.

(5) (i) To manage its affairs, the Committee shall elect a chairperson and vice

chairperson from among the parent members. In the case of aided schools, the

School Manager or his nominee shall be the chairperson. The Head Teacher or

where the school does not have a Head Teacher, the Teacher-in-charge shall

be the ex-officio member-convener of the Committee. In schools having classes

up to Class twelve, the Principal will be the ex-officio member-convenor and the

Head Teacher shall be the joint-convenor.

(ii) The convenor of the Committee shall be competent to invite up to three

persons at a time as Special Invitees to offer advice on specific issues like child

protection, health and nutrition, child psychology and on matters relating to

construction activities undertaken by the Committee. Such persons will not be

part of the quorum or be eligible to vote.

(iii) The members of the Committee shall participate in the capacity building

training courses conducted by the state government to facilitate the effective

functioning of the Committee.

(6) (i) The Committee shall meet at least once in two months in the school

premises and the decisions shall be by majority vote. The minutes of the

meetings shall be properly recorded and made available to the public through

the school notice board and the school’s website.

(ii) The Assistant Education Officer shall ensure the timely constitution of the

Committee, organize training of the members and shall facilitate its proper

functioning.

(7) The Committee shall, perform the functions specified in clauses (a) to (d) of

sub -section (2) of section 21 namely, (i) monitor the working of the school; (ii)

prepare and recommend school development plan; (iii) monitor the utilisation of

the grants received from the state government or local authority or any other

source; and (iv) perform such other functions as may be prescribed. It shall also

perform the following functions namely:-

(a) communicate in simple and creative ways to the population in the

neighbourhood of the school, the rights of the child as enunciated in the

Act, as also the duties of the state government, local authority, school,

parent and guardian;

(b) ensure the implementation of clauses (a) and (e) of section 24 relating to

duties of teachers namely:-

(i) maintain regularity and punctuality in attending school;

(ii) hold regular meetings with parents and guardians and apprise them

about the regularity in attendance, ability to learn, progress made in learning

and any other relevant information about the child; and of section 27 and 28 of

the Act which prohibits (i) the deployment of teachers for non-educational

purposes other than those specified in the Act

(ii) engaging in private tuition or private teaching activity.

(c) arrange to monitor the achievement of the expected learning outcomes of

the children as prescribed by the academic authority, with the help of

experts and shall also pay attention to student absenteeism and teacher

absenteeism, and take necessary steps to provide teachers against short

leave vacancies having duration of below one academic year from the

panel of teachers maintained by the local authority, at the rate of

remuneration prescribed by the Director of Public Instruction.

(d) ensure that teachers are not burdened with non- academic duties other

than those specified in section 27.

(e) ensure the enrollment and continued attendance of all the children from

the neighbourhood in the school so as to ensure zero-drop out rate in the

school. Children not attending school continuously for more than 15

working days shall be placed under the category of dropouts and the

Committee shall make efforts to bring them back through remedial

measures.

(f) monitor the maintenance of the norms and standards specified in the

Schedule and in the Kerala Education Rules and ensure effective

utilization of the school resources.

(g) bring to the notice of the local authority and education authorities, any

deviation from the rights of the child, in particular mental and physical

harassment of children, denial of admission and timely provision of free

entitlements under sub-section (2) of section 3:

(h) identify the needs, prepare a plan, and monitor the implementation of the

provisions of section 4:

(i) ensure provision for remedial and enrichment coaching for children with

special needs, late enrollments and slow learners and conduct of

meetings of Class PTA and Mother PTA regularly by the teachers.

(j) monitor the identification and enrollment of, and facilities for education of

children with disability, and ensure their participation in and completion of

elementary education.

(k) monitor the implementation of the mid-day meal in the school.

(l) mobilize support and resources from the local authority, the public

and other agencies for providing better facilities for both academic and

co-curricular activities.

(m) prepare an annual account of receipts and expenditure of the school for

the amounts received by the Committee.

(8) Any money received by the Committee for the discharge of its functions

under this Act shall be kept in a joint account of the chairman and the convenor

of the Committee and shall be audited annually by a chartered accountant

engaged by the Committee and presented before its annual meeting.

(9) The accounts referred to in clause (m) of sub-rule (7) shall be signed by the

chairperson or vice-chairperson and convener of the said committee and made

available to the Assistant Education Officer within one month of their

preparation.

(10) Utilization certificate in respect of funds received by the School

Management Committee shall be submitted to the authority granting such

funds, within two months of incurring the expenditure or within two months of

the next financial year which ever is earlier.

PREPARATION OF SCHOOL DEVELOPMENT PLAN

(1) The School Management Committee shall prepare a School Development

Plan within two months of its constitution.

(2) The School Development Plan shall be a three year plan comprising three

annual sub plans.

(3) The School Development Plan shall contain the following details, namely:

a) estimates of class-wise enrollment for each year;

b) existing infrastructure facilities such as buildings, laboratory,

library, toilets, drinking water, furniture, equipment, play ground.

c) prepare a master plan for the school using services of experts,

keeping in view the future requirements of the school under each

item and incorporating the concept of learner-friendly and eco-

friendly construction.

d) physical requirement of additional infrastructure and equipment,

especially for laboratory, Information and Communication

Technology, library, sports and games calculated with reference to the

norms specified in the Schedule and in the KER.

e) financial requirement in respect of (d) above, including for providing

special training facility for late enrollments specified in section 4,

and assess the requirements separately for each category by age,

and entitlements of children such as free text books and uniforms, free

transportation and residential facilities required under sub-rule 4 and 7 of

Rule 6 and any other additional requirement for fulfilling the responsibilities

of the school under the Act.

f) requirement of the number of additional teachers including Head Teacher,

subject teachers and part time instructors, separately for classes 1 to 5 and

for classes 6 to 8, calculated with reference to the norms specified in the

Schedule;

(4) The School Development Plan shall be signed by the chairperson or vice-

chairperson and convener of the School Management Committee and

submitted to the Assistant Education Officer and the local authority within one

month of its approval by the Committee.